Yay! 🙂 so you’ve got a website or blog, right? or maybe you gonna create it soon later. But what I came across is that many online startups and bloggers still using the public domain email addresses instead of a professional email address, which is not good for many reasons.
Your website’s domain name indicates your business, that’s actually a brand you created to be known well in the market or industry. But using a free or public email service such as Gmail is not a good move.
You’re doing it completely wrong my friend.
When you have got a domain and an up and running website/blog over it, why not create and use the professional or business email address. It’ll also help you in conveying your business or brand name in the email address as well. Which is gonna be this way;
- A public domain email address looks something like email@example.com
- However, email addresses to be used professionally should be like firstname.lastname@example.org
And you can do so very easily by G Suite, a business service by Google. G Suite is not just about business email but it lets you do more than that.
Why is G Suite Good for Creating a Professional Email Address?
By now, you might be thinking isn’t there any G Suite alternative or why should we go for G Suite and not unlimited email accounts offered by my web hosting?. Look, we’re talking about one of the major ways of business communication.
So you need a service or email host to completely rely upon, and I found G Suite the most reliable, secure, and easy to manage. Once you signed up for G Suite account, you’ll be able to manage all things right on your mobile phone, even the emails in Gmail.
What Do You get in this Big Bundle?
In simple words, pretty much more than your business need. But if you ask what specifically you get signing up for G Suite account, that goes this way;
- Create a Professional Email Address for your Business/blog
- 30 GB Cloud Storage to keep files safe and secure
- Video and Voice Conferencing
- Ability to Share Calendar with the Team and hold conference meetings later
- Create, Edit, Share and Collaborate on the Documents, Spreadsheets, and Presentations
- High-level data security
- 24/7 Support by phone, email, and online
and a lot more.
On top of all, you get this much bundled for the cheapest price just ₹150/month. G Suite also offers a Free 14 Day Trial and asking no payment information. And get an additional 20% OFF your first year of G Suite using this Promo Code: 67VTQNP7QG3RUCT.
Step-by-Step Process of Creating a Professional Email Address 😉
So you’re going to create a G Suite account, the process is pretty easy and not at all tricky. Just browse to the G Suite website and claim your 14 Days Free Trial by clicking on the Start Free Trial button.
Probably you’ll see a screen asking the name of your business, size of your business in employees, and which country your business is situated in?. Fill them up, if you’re a blogger or running the business on your own then select Just you.
As shown below, click next to continue.
In this step, you need to enter your name and the email address you’re using currently. As shown below, once you’re done typing all the details asked then click on the next button to continue to the domain part.
But make sure you have access to that email because it’s going to be your recovery backup email in some cases.
Now you’ll see a page asking you, Does your business have a domain? Well, if you’ve got a domain then click on YES, I HAVE ONE I CAN USE. Else, go with the NO, I NEED ONE.
Since I’m writing a tutorial and I’ve got a domain already, I’m assuming that you also have a registered domain. So just enter your domain name in the next step as shown below.
And don’t forget to click the next button to continue to the step when you’ll be naming and creating a professional email address for real.
Now it’s time to create what you’re here for, a business email address. Well, Google asks for a username to create your G Suite account, shown below.
Type in the username and password of your choice, but be wise while choosing the username. As it’s going to be your professional email address followed by your domain.
Your username should be something that’s easy to remember, pronounce & spell, and anything else that looks more professional. Once done typing in, click agree and create account button.
On the next screen, a success message will pop up mentioning that your G Suite account is created. It’s time to set up your whole bunch of services including the email address you just created.
Lets set up the account and email to work with Gmail, click on GO TO SETUP button. Now you have a setup screen on your screen which shows the progress accordingly.
We’re already done with the first part, and the next thing is to Add more users/people to your G Suite account. Basically, it’s the option for them who do have a team and want to share the resources with them.
Click the Start button and it’ll expand itself to let you add more users. If you don’t wanna add anymore user, leave everything as it is. Just simply check the box saying I added all user email addresses and click next.
Next is to Verify your domain and set up email connection with your domain.
Now you’re going to verify the domain and setup email routing. Well, there’re many different methods to verify, but the easiest is to add a Meta tag to the header of your website/blog. As the one shown in the screenshot below.
You can do so by installing a WordPress Plugin called Insert Headers and Footers. Activate the plugin and head over to plugin settings page under Settings » Insert Headers and Footers.
Copy and paste that meta tag in the Header Scripts input box and save the changes, as shown below.
Switch back to the G Suite screen and check the box that says I added the meta tag to my homepage. As soon as you’ll check that box, it’ll turn green that means you’re done.
Next instruction there is to open the DNS Zone Editor for your domain by logging into the control panel (cPanel), to create new MX Entries for G Suite. So login to your cPanel in a new tab and look for the MX Entry option in Mail/Email section of your cPanel page.
Once the page is loaded, scroll a bit down and find MX Records or MX (Mail Exchanger). You may find one or more entries already in there, delete all of them to avoid the confusion in next step.
Since you’ve opened the MX Entry for your domain and deleted all of the entries. Head over to the G Suite tab and check the box next to ‘I have opened the control panel for my domain’.
DNS Changes (Create New MX Entries)
On your G Suite screen, now you’ll have a list of MX Entries and you need to update them to your domain.
What it does is that every email sent to the new professional email address will make its way to G Suite. So that you can access them in Gmail.
Let’s update the MX records for G Suite.
Switch back to the cPanel tab and add all the MX records one-by-one with their matching values, as shown below. Once you finished adding all the MX Records, check by scrolling a bit down and you’ll have 5 MX Records listed in the MX Records or Mail Exchanger section.
Once done, switch back to the G Suite tab. Next instructions you’ll see there are to delete the existing MX records and save them. But as we’ve already deleted the existed entries and done adding all the records. So you can mark them as checked and click on Verify Domain and Setup Email button to finish the setup.
You’ll see the Next button there when it’s done, as shown in the screenshot above. You’ll see pricing page but you can skip that and continue using for the next 14 Days for free. But to avoid the loss of data and damage to the professional email address you just created. I recommend you set up the billing pattern, don’t worry you won’t be charged before your 14 Days trial ends.
And it costs you only ₹150/user/month for that much services, isn’t that cheap?.
If you wanna use that email account in Gmail, you can do so by entering the professional email address and password you created. Also, you can play around with other services by logging into the G Suite Admin.
And that’s all, I hope it helps you.
Hey! wait, if it helped you anyway then please share it on Social Media with your friends or the ones you think it’ll help.